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April 2025

Affordable homes

Payment schedule 

Correspondence 

 Playground equipment inspections summary

31.3.25 year end accounts 

Bank reconciliation 31.3.25 

 

 

May 2025

General power of competence

Councillor responsibilities 

key register 

Internal control 

Code of Conduct 

Publication scheme 

Data protection 

Tree policy 

 Internal audit quotation

 AGAR internal audit report

 AGAR S1

AGAR S2

Bank reconciliation 30.4.25 

Payments schedule 

Residents' comments 

Wagtails development draft letter 

Recreation ground repairs 

 

 

June 2025

Agenda documents

January 2025

Final meeting developer protocol 

SRAA eligibility 

Firs Road 

PICUS report 

Tree warden report 

Forward Plan 

Bank reconciliation 31.12.24 

Payment schedule

Accounts 31.12.24 and budget proposal 

Reserves 

For precept 

Financial regulations 

Co option policy 

Emergency plan 

 

February 2025

Forward Plan 

Payments 

Bank reconciliation 31.1.25

Dignity at Work policy 

Police report 

Footpath volunteers' report 

March 2025

Residents' comments 

Bank reconciliation 28.2.25 

Accounts at 28.2.25 

Reserves 

Fixed assets 

Grant application - PITP 

Grant application - pre-school 

Payment schedule 

Allotment WG report 

Standing orders 

Risk register 

Volunteer policy - draft 

Draft footpath policy 

Elections 

  

Previous 3 months

October 2024

Footpath report 

Bank reconciliation 30.9.24 

Reserves at 30.9.24 

Accounts at 30.9.24 

Payment schedule 

Residents' comments 

Spider's Island report 

LNRS report 

November 2024 

Assets of Community Value

Adult gym inspection quote

Playground inspection summary 

Student designs 

Bank reconciliation 31.1.0.24 

31.10 accounts, year end forecast & draft budget 

Reserves 

Draft forward plan 

precept comparison 

Payments schedule 

Grant application 

Planning committee draft Terms of reference 

SRAA AGM draft minutes 

December 2024

Enforcement at The Three Crowns 

Draft protocol 

Bank reconciliation 30.11.24 

Updated payment schedule

 

 

 

Previous 3 months

July 2024

APM 2024 minutes 

Bank reconciliation 

Accounts 1st quarter 

Reserves 30.6.24 

Payment schedule

 Cemetery gate quote

Various communications 

Playground inspection report 

 Play areas risk assessment

Adult gym servicing quote 

SID socket funding

School drainage project 

Comms WG report 

August 2024

Bank reconciliation 31.7.24 

Budget monitoring report 

Payment schedule 

Grant request 

Spider's Island photos 

Cemetery fees 

 Disciplinary procedure

Communication from residents 

 

 

September 2024

 PKFL closure of audit

Notice of audit completion 

Policy schedule 

Bank reconciliation 31.08.24 

Accounts to 31.8.24 

Payment schedule 

Zipwire repair  

Recommended playground repairs 

Quotes for tree report 

 Residents' comments

Communication policy 

 

 

 

 

Agenda documents

April 2024

Bank reconciliation 31.3.24 

Budget monitoring report 31.3.24

Payment schedule

Scouts grant 

War memorial quote 1

War memorial quote 2 

APM agenda (leaflets) 

APC and SRAA management agreement 

Community Hub working group report April 2024 

 

May 2024

Councillor responsibilities 

Support organisations 

Internal control policy

Code of Conduct 

Publication scheme (FOI) 

Data protection 

 Internal audit report (AGAR)

Annual governance statement 

 Accounts for AGAR March 2024

Bank reconciliation 30.4.24 

Payment schedule 

 Youth engagement report

Hub WG report 

Invitation 

KC letter 

 To support the horticultural show

From residents on Facebook 

June 2024

Payments

Bank reconciliation 31.5.2024 

Summary of traffic surveys

For Spider's Island project 

Hedge cutting article 

Affordable housing project

 

 


Previous 3 months

January 2024

Bank reconciliation 

Budget monitoring report 

 Budget

Payments Jan 2024 

 

February 2024

Painting quote

 Cemetery path repairs and quote

Hub working group report 

Bank reconciliation 31.1.24

Budget monitoring report

Payment schedule 

Footpath correspondence 

Tree warden report 

Cemetery report and recommendation 

Co option policy 

APM draft agenda

 

 



 

March 2024

Playground inspections 

Fixed asset register 

Bank reconciliation

Budget monitoring 

Reserves

Payment schedule 

Local Nature Recovery Scheme 

Advice from the tree officer 

Standing orders

Financial Regulations

Risk register/assessment 

Report on Firs Road Traffic: engagement with the community 

Earlier months

NOVEMBER 1st 2023 

Local Plan report 

Bowls Club grant application

Reserves 

Payment schedule 

 

Extraordinary meeting

November 21st 

Tree policy with LH comments 

Request for less mowing 

Tree at Windmill Close 

Bank reconciliation 31.10.23 

Budget monitoring report 

Payments 

CA funding request 

Bowls Club grant application 

Revised complaints policy 

Volunteer litter picking risk assessment with LH comments 

Request to hold a circus 

Notes on the insurance policy 

RoSPA reports summary 


 

 

 

 

 

 

 

December 12th

Notes on the insurance policy 

Youth activities 2024 option

Interim audit report 

Grant application Picnic in the Park 

Grant application report SASH 

Application form SASH 

Bank reconciliation 30.11.23 

Budget monitoring to 12.12.23 

Reserves

Budget proposals 2024/25 

Schedule of payments 

 Footpath report

Groundwater flooding report 

Footpath diversion 

 

 

 

 

Previous 3 months

AUGUST 7th 2023

Police report 

Gate post quote 

SRAA constitution 

Meeting notes from working group 26th July 2023 

2011 Longford estate letter for setting up the allotments 

SRAA risk assessment 

Decision notice S/2011/1122 

Internal audit service quote 

Bank reconciliation July 31st 2023 

Budget monitoring 7.8.23 

Schedule of payments 

Caloo quote for zipwire and matting 

Tree policy

Grant guidelines with suggestions from clerk

Grant application form 

SEPTEMBER 4th 2023

Quote 1 for gate 

Quote 2 for gate 

Playground inspection options

Projects working group report 

Audited accounts 22/23 

Audit sign off 22/23 

Bank reconciliation 28/8/23

Budget monitoring report 

 Payment schedule

Citizen's Advice funding request 

Premises licence 

Resident's letter for less mowing 

Tree policy 

 

 

OCTOBER 3rd 2023

Payment schedule

Bank reconciliation

Budget monitoring report 

Bin collection quotes 

meeting notes 

Car park next steps 

 Wetpour quotes

TRO 

Proposed TPO land on Southampton Road 

 

 

Earlier months

MAY 2nd 2023

Papers will be attached here 

JUNE 7th 2023

WRC quote

Tree Menders quote 

Tree Technique quote 

Bawdens quote 

Trees lobbying proposal

APM draft minutes 

Summary from APM 

playground inspection report 

Forrester Sylvester Mackett 

31.3.23 final Bank Reconciliation

March 2023 internal auditor letter 

Internal audit report (AGAR) 

March 2023 Governance statement 

AGAR March 2023 Section 2 

Payment list 

 

JULY 6th 2023

Bowls Club complaint

Revised quote for oak 

Reserves/projects 

SRAA/APC working group 

WC Highways advice 

Bank reconciliation 30.6.23 

Budget monitoring report

Payments 6th July 

War memorial quote 1 

War memorial quote 2

Local Transport Plan Invitation 

 

 

1st February 2023

Budget monitoring report 

Bank reconciliation 

Reserves 

Noticeboards 

Payments

 

10th January 2023 

Budget Report

Budget for approval

School Highway Proposals

School Plans 

Payments 

Clarendon Road 

 

 

5th December 2022

Footpath Report 2022

Oakwood Grove

Budget report

Draft Budget 

Budget Monitoring Report 

Bank Reconciliation 

Schedule of Payments

Reserves Statement

EE Renewables 

_______________________________________ 

3rd November 2022

Draft Budget 

Budget Report - Spending Proposals

Budget Monitoring Report - Oct 31 

Bank Reconciliation - Oct 31

Reserves - Oct 31

Payments - Nov 

_______________________________________

5th October 2022

Budget Monitoring Report 

Bank Reconciliation

Reserves Report

Schedule of Payments

Recruitment Pack 

 _______________________________________

6th September 2022

Budget Monitoring Report

Bank Reconciliation

Reserves Report

Schedule of Payments

External Auditor Report and Certificate 2020/21

Notice of Rights 

2nd March 2023

Budget monitoring report 

Bank reconciliation 

Proposed reserves (projects) 31.3.23 

Payments 

Asset register 

RoSPA report summary and clerk's recommendations 

Caloo quote for zipwire 

Standing orders

Financial regulations

Clerk's report on financial regulations

Risk register 

3rd April 2023

Budget monitoring report

Bank reconciliation

Reserves 

Schedule of payments 

Picnic in the Park grant request pg 1

Picnic in the Park grant request pg 2 

Projects to prioritise  

Grant application SRAA

 

___________________________

9th June 2022

Budget Monitoring Report

Bank Reconciliation

Schedule of Payments 

 

4th July 2022

Clarendon Road 

Budget Monitoring Report

Bank Reconciliation

Reserves Report 

Schedule of Payments

9th August 2022

Schedule of Payments 

___________________________

5th April 2022

Brackendale Appeal Statement 

Youth Shelter Quotation 

Budget Monitoring Report - Month 12

Bank Reconciliation

Schedule of Payments 

11 May 2022

BKV Entry

BKV Report

 BKV Maps 

Southampton Road Allotments

Grant Application 

Forward Plan 

AGAR - Internal Audit Report

AGAR -  Internal Audit Statement

AGAR - Annual Governance Statement

AGAR - Statement of Accounts 

AGAR - Statement of Variances 

AGAR - Bank Reconciliation

AGAR - EoPR Dates 

AGAR - EoPR Unaudited Accounts 

Budget Monitoring Report

Bank Reconciliation 

Schedule of Payments UPDATED

Statement 

Petition 

Councillor Appointments Approved 


 

26th May 2022 APM

Fraud Presentation

Chair's Annual Report 

___________________________

7th October 2021

Footpath Issues Map 

Southampton Road Footway Tender 

Forward Plan 

Budget Report

Bank Reconciliation 

Schedule of Payments 

 

 8th November 2021

Community Orchard 

Landford Trees Quote 

Draft Volunteer Policy

Forward Plan 

Draft Budget 2022-23 

 Budget Monitoring Report 

Bank Reconciliation Report 

Schedule of Payments 

 

 

7th December 2021

Petersfinger Solar  

WWCE Presentation 

WFA Project Plan

APC Forward Plan 

Budget Monitoring Report 

Bank Reconciliation 

Schedule of Payments 

Draft Budget 2022-23 

Late Correspondence 

Housing Allocation Boundary 

 

___________________________

7th January 2022

Budget Report

Draft Budget 2022-23 

Asset Register

Risk Register 

Budget Monitoring Month 9

Bank Reconciliation

Accounts for Payment 

 

5th February

Grounds Maintenance Contract 

GM Map 1 - Avon Drive Estate

Revised GM Map 1

GM Map 2 - Sandringhams

GM Map 3 - Recreation Ground & Waleran

GM Map 4 - Oakwood Grove and Allotments

GM Map 5 - High Street & The Green

GM Map 6 - Cemetery

GM Map 7 - Hedges 

Internal Audit Report 

Budget Report Month 10 

Bank Reconciliation 

Schedule of Payments - February 

7th March

Picnic in the Park 

Budget Report Month 11

Bank Reconciliation

Schedule of Payments - March  

___________________________

5th July 2021

WFA Report 

WFA Project Plan 

WC Briefing Note 21-08

Picnic in the Park 

Forward Plan 

Finance Report 

Simpson Hilder report 

 

10th August 2021

Schedule of Payments 

Bank Reconciliation 

8th September 2021

Wildlife Project Plan 

Forward Plan 

Budget

Bank Reconciliation 

Schedule of Payments 

 

___________________________

5th May 2021

Internal Audit Letter

Annual Internal Audit Report (AGAR)

AGAR Section 1 and 2

Statement of Variances

Bank Reconciliation

Notice of Public Rights 

 Financial Monitoring Report

18th May 2021

 Councillor Roles and Responsibilities

Acceptance of Office Chair 

Acceptance of Office Vice Chair

Acceptance of Office - All elected members 

Forward Plan 2021-2022 

3rd June 2021

Proposed Cemetery Fees 

Cemetery Management System

Scribe Quote 

Finance Report 

 Schedule of Works - Garage Building

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